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Vail Valley Soccer Club

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IMPORTANT FORMS AND RULES VAIL CUP 2025

2025guest form .pdf

The 12th Annual Vail Valley Cup Cindy Eskwith Memorial Tournament will be held on October 3-5, 2025 (*Friday night games will be played on October 3 if agreed to by your team). All teams will play a minimum of three games(weather permitting). The majority of teams will begin play on Saturday morning.

For all teams that have been accepted; here is the lodging link and other pertinent information:

HOTEL INFORMATION:

(*We are not an official stay and play, but we do recommend using the below booking partner*)

EventConnect is the official housing partner for the 2025 Vail Valley Cup – Annual Cindy Eskwith Memorial Tournament.

To access exclusive tournament rates, please use the booking link below:

Book Your Hotel - (https://app.eventconnect.io/events/37664/hotels?nav=hidden)

Please note: Hotel prices shown do not include resort fees, additional taxes, or other potential surcharges.

If you need assistance with booking your team blocks or individual accommodations, our team is here to help:

[email protected]
1-888-723-2064

Please Note: All Teams will be able to create a Courtesy Block of Discounted Rooms and hold them for up to 7 days. In fairness to all teams, 7 days will be the maximum allowed.

TEAM FIELD LOCATIONS:

Gypsum and Eagle teams should know they are playing there at this point. The link on your acceptance email gave you field assignments.

*All other field locations Vail to Avon to Edwards are within 15-20 minutes of each other. It is also approximately 25 minutes from Avon to Eagle

SCHEDULES: Schedules have been posted

www.sincsports.com/Events/Tournaments/View Schedule

Please refer to the below when you are starting your ONLINE TEAM CHECK IN for your Vail Cup tournament team

ONLINE CHECK IN DIRECTIONS:

(*Online check in must be finished by 9/24/25)

First: Go into the platform your club uses for admin. For example: Playmetrics for all CSA Association teams

*Download an OFFICIAL ROSTER (picture shown below) in PDF format. Please note that you should have jersey numbers noted (*if you do not then you will need to fill in 00 once you get to the Participating Athletes & Coaches Task)

Step 1: Click on the start online check in link you were sent in an email or go to your account and click on the blue box (OLC) to start the process. You will be directed to select your association.

Step 2: Once you do that a browse section comes up. Browse for the official roster you downloaded and upload it into the system. PLEASE NOTE: if you started the process, picked your association, and go back in it will take you to the tasks page where there is an AI upload button to upload the roster into the Participating Athletes & Coaches task section.

PLEASE ALSO NOTE THAT YOU CAN ALWAYS HIT THE GO TO EACH TASK BUTTON AT THE TOP OF THE PAGE TO SEE WHERE YOU ARE AT OR GO BACK TO A SECTION

Once you have uploaded the roster you will see the list of names of coaches and players. Make sure all have a jersey number.

Step 3: It will ask you to check what players are attending in the list. Click the boxes and accept. Hit the add checked to the event roster. I takes you back to the Task page where you will hit the blue arrow that takes you to your official roster list. PRESS SAVE. (*the Participating Athletes & Coaches Task should now have a green arrow next to it).

Team Contacts Task: Update this so you have the primary contact listed and update any that you want to get text messages etc during the tournament.

Hotel Reservation Task: Update this information

USYS 2025/26 Roster Task: Click on the Blue cloud. Select all athletes that will be attending by clicking all or clicking individual boxes. Don't forget to include coaches/staff if listed. HIT THE LINK BUTTON UP ON THE RIGHT.

Everyone should now have a clock in blue next to their name. **this means review is now pending. Once it is approved you can go into the system and see a green exclamation box.

Go back to view all tasks and a PENDING DOCUMENTS BOX WILL SHOW UP. You will get an alert if any issues need to be resolved.

PLAYER CARDS: I only need these uploaded if you have a guest player (guest player form) that you do not have on your official roster. Please note you will need to add that players name in the Participating Roster page manually and then upload player card HERE.

MEDICAL RELEASES: We just need you to have these on hand at the tournament. You need to click the blue cloud and inital the affirmation.

WE RECOMMEND PRINTING THE GAME PACKET SO YOU HAVE A COPY ON HAND AT THE FIELD!!

Please let me know if you need help with this process; [email protected]

TOURNAMENT CANCELLATION POLICY:

The tournament will do its best to schedule three (3) games for each team. However, if an unforeseen event such as weather or late dropout causes the cancellation of any game or all games, the tournament is not liable and no refund will be given. We are excited to offer teams the opportunity to purchase cancellation insurance through Sinc Sports, as our policy, in the event we have a weather incident or other unforeseen cancellation of the tournament.

TOURNAMENT RULES:

Please familiarize yourself with the rules. The tournament is for the enjoyment of the players. The tournament places a strong emphasis on sportsmanship and good manners for all! High standards of sportsmanship are expected to be observed by the players, coaches, and spectators.

The Tournament Committee (TC) or Vail Valley Soccer Club shall not be liable for expenses incurred by any team or club if the tournament is cancelled, postponed, or suspended in whole or in part due to reasons beyond the TC’s control, No refunds will be issued. The TC’s interpretation of the rules will be final. If your team is accepted and later withdraws the entry fee is non refundable unless the tournament director finds an appropriate team to replace you; only then will your fee be refundable at 80% of the total. Once schedules have been published NO refunds of any kind will be accepted.

Each team can purchase insurance for registration fees in case of cancelation due to weather or other unforeseen situations that may occur during registration if they are interested.

You can have up to 5 guest players

MEDICAL RELEASES

Please have medical releases on hand for all players. They can be your club forms or the one attached here.

medical_release_form.pdf

GUEST PLAYER FORM

2025guest form vc.pdf

VAIL CUP WEATHER PROTOCOL

1) Games may be canceled or suspended when fields are not playable due to rain, low air temperature, excessively high winds or lightning.

2) The responsibility of game cancellation, shortened games or temporary suspension of games will rest with the Tournament Administration. Final judgement will be that of the tournament representative.

Penalty Kicks will be utilized to determine winners of games canceled due to weather.

(*5 kicker format)

3) In the event that play has been stopped by the field Referee, Head Referee or Tournament Administration, the score at the stoppage of play will be the final game score if at least one half was completed and if play is not resumed as ordered by tournament administration.

4) In the case of bad weather the referee and field marshals will notify everyone to clear the fields. Do not leave the complex until games are officially canceled. Participants and supporters should leave the playing area and go directly to their cars.

5) We will use the Weather Bug app to monitor lightning if necessary.

If lighting strikes are detected within 10 miles all players and coaches must seek shelter.

Once the Spark tab shows that there are no lightning strikes within 10 miles away, players must wait 30 minutes to return to the fields. (If lightning strikes are detected again within 10 miles, the 30 minute clock starts again)

We look forward to having you join us in a few weeks for a great weekend of soccer. Please email the below address with any questions you may have.

finaltournamentrules25.pdf

[email protected]

CONTACT INFORMATION:

Lisa Reeder - Tournament Director
[email protected]
970-390-4481

Click here for Discover Vail information

Things to do in (Vail)

Travel Tools: Example (Parking)

Exploring Vail: Shopping

Things to do in EDWARDS

SPECIAL INFORMATION ON PARKING

Parking Freedom Park

No Parking in ECO bus area

You can park at Colorado Mtn. College Lot

You can park at Battle Mtn. High School staff parking lot that is East of the school and directly across from the Freedom Park playing fields

NO RV’s can be parked at Freedom park

NO dogs (service dogs with proper credentials are allowed)

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Cindy Eskwith, A Life’s work of love

(VailDaily.com)

June 19, 2013

Vail –If you’re in the Vail Valley and kicking a soccer ball, then you can thank Cindy Eskwith. Cindy’s 16-year battle with breast and bladder cancer ended in May of 2013. If you’ve been on the sidelines watching kids play a Vail Valley Soccer Club match then Cindy’s life has touched yours. Cindy made a difference to thousands of kids and their parents. “She was an incredible optimist. It never occurred to her that something wouldn’t turn out right, and she worked until it did,” said Larry Eskwith, her husband of 40 years. In 1973, Cindy and Larry landed in Vail, Colorado after a stint in Steamboat Springs. Cindy and Larry fell in love with the mountains and stayed. Cindy always believed in the power of sport to inspire leadership and teamwork. She was an athlete her entire life. Cindy got involved with local youth sports because her daughter started playing, the same reason most of us do. But that’s where the similarities ended. Cindy became president of the Vail valley Soccer Club’s board and started the enormously successful Vail Cup, the soccer tournament that brings thousands of people and many dollars to the valley each autumn. Cindy facilitated the deal for artificial turf fields in Edwards’ Freedom Park. In 2012, the Colorado Youth Soccer Hall of Fame inducted Cindy to honor her significant personal achievement and extraordinary representation of the soccer community. In addition to sports, Cindy was passionate about local education. She was part of almost every benefit and worked for almost every cause.

Site Links

Vail Valley Soccer Club

PO Box 2728
Edwards, Colorado 81632
Phone : 970-390-7994
Email : [email protected]